Operations Specialist Coordinator

Operations Specialist Coordinator (Part-Time / Regular)

Location: Defence Academy, Shrivenham (Swindon)

Salary: £28,331.00 per annum pro-rata + excellent benefits

Job Type: Part-Time / Regular (30 hours per week)

Job ID: 312524

About the Role

Supportive Bridge Staffing Agency is proud to be recruiting on behalf of our trusted defence and operations partners for a dedicated Operations Specialist Coordinator.

Based at the prestigious Defence Academy in Shrivenham (Swindon), you will play a key role in supporting the smooth operation of Station Headquarters activities. Providing vital coordination, administration, and governance support across a broad range of operational processes, your organisational skills, attention to detail, and relationship-building abilities will make a genuine, lasting impact across the organisation.

Key Responsibilities

• Stakeholder Engagement: Build and maintain effective working relationships with Colleges, Groups, Station Headquarters, the Programme Management Office, and senior stakeholders.

• Awards & Recognition: Coordinate honours, awards, citations, and recognition schemes, ensuring accurate submissions, records, and ceremony organisation.

• MOD Administration: Coordinate and administer Ministry of Defence (MOD) trawl activities while maintaining strict confidentiality and professional standards.

• Risk Management & Governance: Coordinate risk management activities, including the administration of the Active Risk Management (ARM) system, risk review meetings, and providing secretariat support to leadership forums.

• Reporting & Task Tracking: Monitor and maintain the Defence Academy Headquarters Task Tracker, and prepare reports, presentations, and management information to support strategic decision-making.

What You’ll Need

• Educational Foundation: Good general education, including GCSEs (or equivalent) in English and Mathematics.

• Administrative Experience: Proven background in administration with a solid understanding of professional office practices.

• Digital Literacy: Strong proficiency in Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, and Excel.

• Organizational Skills: Excellent organisational skills with high attention to detail and the ability to manage competing priorities independently.

• Interpersonal Strengths: Confident communication skills with a collaborative, adaptable approach to delivering exceptional support in a changing environment.

• Vetting Requirement: Must be willing and able to undergo and successfully obtain Security Clearance (SC), alongside completing an Occupational Health Questionnaire.

What We Offer

• Competitive Package: Base salary of £28,331.00 per annum pro-rata with great benefits.

• Pension Scheme: Up to 6% contributory employer pension scheme.

• Holidays: Competitive holiday package.

• Training & Career Growth: Access to over 1,100 internal courses, funding for qualifications and apprenticeships (over 60 options available), mentoring, and internal progression pathways.

• Health & Wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off managed leisure centres, and 24/7 virtual GP access.

• Perks & Community: Discounts across roughly 1,000 retailers, a paid volunteering day, payroll giving schemes, and employee inclusion networks.